Q .No.1: What documents are required for making application for renewal of passport and how to fill application form?
a. Online application form
b. Three Passport size Photographs with white back ground.
c. Original Indian Passport [copies of relevant pages (laminated pages, address page, or any other pages carrying endorsements & valid visa/residence permit, etc.)
d. Copy of GNIB card.
Please note the following while making applications:
a) Please fill up the form in block capital letter.
b) Now Machine Readable Passports are issued. The online system does not accept names in initials/abbreviated forms such as SK SINGH, KNR NAIR etc. Applicants are therefore required to give their full names. Please do not prefix Mr., Mrs., Dr. or Shri, Late etc.
c) Date of birth should be mentioned in the form of DD/MM/YYYY
d) Signature and thumb impressions should be confined in the prescribed box. In case a child cannot sign, his/her thumb impression may be provided. A parent should sign the declaration/application on behalf of a minor child but not in the places (boxes) provided for applicant’s specimen signature/thumb impression.
e) All copies of supporting documents are self-attested by the applicant.
f) A self addressed stamped (for registered post) medium size envelope is required for return of documents unless the documents are to be collected in person after getting intimation email from the Embassy.
g) The general processing period for issue of New Passports is 3 weeks.
Q.No.2: Do I have to come to the Embassy in person to apply or can I send the application by post?
Application can be deposited at the counter on any working day. Alternatively, passport application may be sent by post. Postal applicants are required to send a self-addressed stamped (for registered post) medium size envelope is required for return of documents unless the documents are to be collected in person after getting intimation email from the Embassy.
Q.No.3: What is a Jumbo Passport?
Jumbo passport booklet contains 60 pages. Frequent travellers may apply for it.
Q.No.4: How long does it take to issue a new passport?
The processing time is 3 weeks, if the passport application is complete in all respect.
Q.No.5: Do I need to enclose my original passport with my passport application?
You may enclose either the passport in original or copies of relevant pages (laminated pages, address page, or any other pages carrying endorsements & valid visa/residence permit, etc.). If you are sending the copy of the passport with your application, you will be required to send your original passport for cancellation at the time of issue of new passport. When the new passport is ready, you will be informed of it, please do mention your contact telephone numbers/email address for such intimations.
Q.No. 6 : What documents are required for endorsement of my wife’s/husband’s name in my new passport?
For endorsement of spouse’s name, please enclose a copy of marriage certificate and copies of laminated/details pages of the passport of your spouse.
Q.No. 7: How can I ensure that my Indian address is printed in my new passport?
Only one address gets printed in the passport from the 2 options available i). address to be printed on passport; ii) other address. However, for making any change in the Indian address, a documentary proof would be required.
Q.No. 8: What document should I send to get ECNR stamp on my passport?
The practice of putting ECNR stamp on passport has been discontinued. Therefore, no documents are required to be sent for this purpose.
Q.No. 9: My passport is still valid. However, all pages of my passport are exhausted. What should I do? Can I have an additional booklet? How can I apply for the same?
If nearly all pages in your passport have been utilized, you may apply for re-issue of passport for a validity of 10 years. You can apply for a normal MRP booklet or a Jumbo MRP booklet. Additional booklets are not issued now.
Q.No. 10: My passport is due to soon expire. When is the latest time I should apply for renewal/re-issue?
Application for renewal of passports, which are expiring within 12 months, can be accepted for processing/granting. If all pages of passport have been utilized, an application may be made for a new passport for 10 years validity. Moreover, if there have been any changes/corrections in the details of the applicant on first inner cover page of the passport, a new passport should be applied.
Q.No 11: I understand that after issue of new passport, my old passport will be cancelled. Does this mean that all valid visas on my old passport will also be cancelled?
Old passport is required to be cancelled at the time of issue of new passport. However, visas on the old passport remain valid.
Q.No.12: I have a hand written passport. Can I apply for a Machine Readable Passport?
Hand written passports are no longer accepted by immigration authorities. You must apply for re-issue of passport.
Q.No. 13: Do I need to register the birth of my newly-born child in Ireland? When a new-born child is registered?
You need to register birth of your newly-born child at the Embassy after birth and in any case within one year of the birth of the child. Both of the parents are required to come to the Embassy in person for registration of birth. The original Birth Certificate, Marriage Certificate, Passports of both the parents should be brought to the Embassy. These would be checked & returned on the spot while copies (also to be brought by the applicant) would be retained with the application. A birth certificate would be issued by the Embassy.
Q.No. 14: Can I apply for passport for a newly-born child at the time of birth registration?
Yes, please. In addition to procedure explained in Q.No.13 above, please submit a new Passport Application Form, duly completed (preferably print-out of the online application, duly signed by both the parents to confirm their no objection to the issue of passport, and thumb impression of the child in specimen signature boxes) along with 3 passport size colour photographs with white back ground of the child.
Q.No. 15: Does the Embassy issue a birth certificate?
Yes, the Embassy issues a birth registration certificate after completion of the procedure explained in Q.No.13 above.
Q.No. 16: What is birth registration fee?
The fee for Birth registration is Euro 25/-. The fee for issue of fresh passport to the child is Euro 40 + Euro 2. (Total Fee is Euro 65 + Euro 2 for birth registration & issue of passport.)
Q.No. 17: How can I make an application for issue of passport to my newly-born child?
Along with or after registration of birth of your newly-born child, you may apply for issue of his/her passport. Application for birth registration and issue of passport can be made simultaneously.
The detailed procedure is as under:
a) Online application form (filled out completely) duly signed by both the parents to confirm their no objection to the issue of passport, and thumb impression of the child in specimen signature boxes.
b) 3 passport-size colour photographs with white back ground.
c) Copy of Birth certificate of the child issued by local authorities
d) Copy of relevant pages (laminated pages, address page, or any other pages carrying endorsements & valid visa etc.) of the Passports of the child's parents.
e) Both parents GNIB card copy.
f) Application for the registration of birth of a minor child at an Indian Embassy under Section 4(1) of the Citizenship Act, 1955 can be filled online. Both the parents are required to come to the Embassy in person for registration of birth. The original Birth Certificate, Marriage Certificate and Passports of both the parents should be brought to the Embassy. These would be checked & returned on the spot while copies (also to be brought by the applicant) would be retained with the application.
g) A self addressed stamped (for registered post) medium size envelope is required for return of documents unless the documents are to be collected in person from the Embassy.
h) Always mention your contact telephone numbers / email address on your application.
i) Incomplete application or application with unspecified photographs will not be processed.
Q.No. 18: What is the prescribed fee for re-issue of passport to a child?
Passport (with validity of 5 years or up to the age of 18 years, whichever is less) is issued to a child for the fee of Euro 40 + Euro 2. A child over 15 may apply for 10-year validity passport with payment of normal fee of Euro 60 + Euro 2.
Q. No. 19: I would like to change my Indian address in my passport. Will I have to pay extra charges for this? Can this change be reflected in my current passport?
You will have to apply for a fresh passport as now corrections are not allowed in the laminated pages of the passport.
Q.No. 20: If I send copy of my passport with my passport application, should I send all the 36 pages or the first, the last and the page showing my VISA is enough?
Please send/enclose clear copy of the laminated first page, last page, address page, valid visa page and any other relevant page of your passport which contains any endorsement.
Q.No.21: Would the renewal of my passport change my passport number?
Yes. A new passport booklet is issued with a new number.
Q.No.22: I am an Indian national living in Ireland for the past 3 years. I am applying for permanent immigration to e.g Australia and for this I require a Police Clearance Certificate from the Indian Embassy. I would like to know how long it will take to get these documents. Could I make a bank transfer and if so, please confirm your bank details. Also please let me know the documents to be sent to you.
You are required to fill up application for Passport Misc. Services. You are required to send/submit the application with the following:
(i) Miscellaneous Services Form duly filled in and signed
(ii) One passport size photograph pasted on the Form.
(iii) A letter stating the purpose for which PCC is required.
(iv) Indian passport (in original)
(v) Fee is Euro 20 + Euro 2 postal orders/bank drafts.
Postal applicants are also required to send a self addressed stamped (for registered post) medium size envelope for return of documents unless the documents are to be collected in person on due date.
Q.No.23: I do not have a birth certificate. Can it be possible to get my birth certificate from the Indian Embassy? If so, what are all documents I need to produce?
On the basis of entries made in your Indian passport, a certificate regarding your date of birth/place of birth may be issued by the Embassy. You are required to send/submit a letter mentioning the purpose for which Birth Certificate required your Indian passport and dully filled in Application Form for Miscellaneous Passport Services.
Prescribed fee for the above service will be Euro 20 + Euro 2 in postal orders/bank drafts. Cash payment will not be accepted. Please send one good quality self addressed stamped (for registered post) medium size envelope for return of documents unless the documents are to be collected in person after 2 working days. Always mention your contact telephone numbers/email address on your application. Incomplete application will not be processed.
Processing takes 2 days from the date of receipt of complete application.
Q.No.24: What document do I need to produce to the Passport office in India, if I wish to apply for a passport in respect of my child in India?
You may visit the Embassy on any working day between 9:30am to 12.00 noon. Please bring your Indian passport. You will be given an affidavit form which you are supposed to fill up and sign before us. Your signature will then be attested by the Embassy. A fee of Euro25 + Euro 2 in postal orders/bank drafts will be charged for the service. You can get the attested document on the same working day between 4pm to 5 pm. Or you may submit a self-addressed stamped (for registered post) medium size envelope for return of documents to you post. Thereafter, you may send this attested document (which is basically a no objection from your side) to the concerned passport authority in India for issue of passport in respect of your child.
Q.No. 25: I have been recently issued my new passport. However, I notice that there is a minor mistake in printing of my name / father’s name /mother’s name. How can I get it rectified?
Please bring in your passport and other supporting documents including your previous cancelled passport (mentioning correct names) to us. If there is a printing/clerical mistake from our side, we will issue new passport free of cost if no service has been taken on the new passport. Please note that particulars will not be changed from the previous passport. Therefore it is advised to fill up the application from correctly and verify all entries before submitting your application form.
Q.No. 26: I wish to apply for addition/change of surname in my passport after marriage. How do I apply for it?
Or, I was issued my passport without mentioning my surname. In Ireland, I am required to give my surname in my all documents. Therefore, I wish to add my surname in my passport. What formalities do I require to complete? How do I apply for it?
Or, I wish to change my name from ABC to XYZ and I wish to get the new name entered in my passport. What formalities do I require to complete? How do I apply for it?
We are now issuing machine-readable passports and change of name by way of making endorsements in the passport pages is not read by the passport reading machines. It is, therefore, preferable that the applicant should simultaneously apply for re-issue of passport by following the instructions indicated under Question 1
In case of marriage, re-marriage, divorce or other circumstances that lead to a change of name of an Indian citizen the name in the passport can be altered. The following documents are required for the application:
a) Online application Form for Passport Services, filled out completely.
b) Current passport of the applicant.
c) Photocopy of the relevant pages of the spouse's passport.
d) 3 recent passport size colour photographs with white back ground of the applicant.
e) In case of change of name due to (re-)marriage, a copy of marriage certificate. The applicant and the spouse need to visit the Embassy, with their passports, and sign an affidavit in the presence of the Consular Officer.
f) In case of a change of name of the applicant (for reasons other than marriage / divorce), the new name must be published in newspapers, both in Ireland and in India, in the area of the applicant's residence(s). Original newspapers must be submitted along with the application. The applicant needs to visit the Embassy with his/her passport and sign an affidavit in the presence of the Consular Officer.
g) Copy of the residence permit.
h) Fee for the service is Euro 60 + Euro 2
i) Please bring one good quality self addressed stamped (for registered post) medium size envelope for return of documents unless the documents are to be collected in person after getting intimation email from the Embassy.
j) Always mention your contact telephone numbers/email address on your application.
k) Processing takes 3 weeks from the date of receipt of complete application. Incomplete application will not be processed.
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